Hi Paul, I'll start working on Donna Hotel migration now, could you please send me your note as I've not seen it on PL2025 yet Thank you Vào Thứ 3, 21 thg 4, 2026 vào lúc 17:04 Phương Nguyễn Thị Thanh < thanhphuong12213@gmail.com> đã viết: > Hi Paul, > > Which sheet do you mention ? I have't see it yet > > Vào Thứ 3, 21 thg 4, 2026 vào lúc 16:58 Paul Bauer <pb@thenamkhan.com> > đã viết: > >> didyu receive my comments on the 2025 - the gogle sheet ? >> >> >> On Tue, Apr 21, 2026 at 11:55 AM Phương Nguyễn Thị Thanh < >> thanhphuong12213@gmail.com> wrote: >> >>> Hi Paul, >>> >>> Yes, I’ve received the data and am currently in the process of reviewing >>> and working through it. >>> >>> Thank you >>> >>> Vào Thứ 3, 21 thg 4, 2026 vào lúc 16:42 Paul Bauer <pb@thenamkhan.com> >>> đã viết: >>> >>>> you have everything by now >>>> >>>> On Wed, Apr 15, 2026 at 5:09 AM Phương Nguyễn Thị Thanh < >>>> thanhphuong12213@gmail.com> wrote: >>>> >>>>> Hi Paul, >>>>> >>>>> To proceed with the migration from Holded accounting software to QuickBooks >>>>> Online and ensure accurate setup (Chart of Accounts + USALI class >>>>> tracking + historical summaries by monthly) as yesterday meeting, please >>>>> provide the following data: >>>>> *1. Chart of Account* >>>>> >>>>> - Full account list (with codes & names) >>>>> - Account types (Assets / Liabilities / Income / Expense / Equity) >>>>> - Sub accounts structure (if any) >>>>> - Current opening balances and ending balance per account >>>>> >>>>> *2. Financial Statements (2023–2025)* >>>>> >>>>> Please export monthly summary data of bellow: >>>>> >>>>> *2.1 Profit & Loss (monthly) * by category if available >>>>> >>>>> - Revenue >>>>> - Cost of Goods Sold (COGS) >>>>> - Operating expenses >>>>> - Net profit >>>>> >>>>> *2.2 Balance Sheet (monthly or year-end if available)* >>>>> >>>>> - Cash / Bank balances >>>>> - Accounts Receivable (AR) >>>>> - Accounts Payable (AP) >>>>> - Equity movements >>>>> >>>>> *3. AR / AP Details (if applicable)* >>>>> >>>>> - Customer outstanding balances (with aging if available) >>>>> - Supplier outstanding balances (with aging if available) >>>>> - Open invoices list as of cut-off date >>>>> >>>>> *4. Tax * >>>>> >>>>> - List of tax codes used in Holded >>>>> - Tax rates (e.g. 10%, 8%, exempt, etc.) >>>>> - Whether taxes are inclusive or exclusive >>>>> >>>>> *5. Bank & Payment Accounts* >>>>> >>>>> - List of all bank accounts used >>>>> - Credit card / payment gateway accounts (if any) >>>>> - Currency per account (if multi-currency) >>>>> >>>>> *6. Department / Cost Center Structure (for USALI setup)* >>>>> >>>>> To support departmental reporting in QuickBooks: >>>>> >>>>> - Existing departments (if any) >>>>> - Revenue allocation logic >>>>> - Expense allocation rules (direct vs shared costs) >>>>> >>>>> *7. Cut-off & Opening Balance Data* >>>>> >>>>> - Agreed migration cut-off date >>>>> - Trial balance as of cut-off date and opening balance if >>>>> applicable >>>>> >>>>> *Optional (if available)* >>>>> >>>>> - Intercompany transactions (if group structure exists) >>>>> - Any existing management reporting templates >>>>> >>>>> If anything is unclear or needs clarification, I’m happy to support >>>>> >>>>> Best regard, >>>>> Phuong >>>>> >>>>> Vào Thứ 2, 13 thg 4, 2026 vào lúc 09:26 Phương Nguyễn Thị Thanh < >>>>> thanhphuong12213@gmail.com> đã viết: >>>>> >>>>>> Hi Paul, >>>>>> >>>>>> Thank you for reaching out and for the detailed overview of the >>>>>> project, it sounds like a well structured setup, which is always great to >>>>>> work with. >>>>>> >>>>>> I’d be happy to support both the migration to QuickBooks and the >>>>>> ongoing bookkeeping. >>>>>> >>>>>> In terms of experience, I have worked on multiple QuickBooks setups >>>>>> including chart of accounts structuring, class tracking, and integrations >>>>>> with third party systems. I’m also comfortable handling data migrations >>>>>> using summarized historical data, as well as transitioning workflows toward >>>>>> more automated journal entries. >>>>>> >>>>>> Regarding your question on using QuickBooks in Spain, it is certainly >>>>>> a viable system for internal accounting and reporting. For VAT and local >>>>>> compliance, QuickBooks can support the process, though it is typically best >>>>>> used alongside local tax guidance to ensure alignment with Spanish >>>>>> reporting requirements. >>>>>> *Capacity and Timeline* >>>>>> >>>>>> I currently have availability to take on this project. Based on the >>>>>> scope provided, I would estimate an implementation timeline of >>>>>> approximately 3 weeks, depending on data access and the readiness of >>>>>> the Mews integration. >>>>>> *Pricing (initial estimate)* >>>>>> >>>>>> - Full implementation (migration, setup, and integration): USD >>>>>> 2,000 >>>>>> - Ongoing bookkeeping: USD 450–650/month, depending on final >>>>>> transaction volume and reporting requirements >>>>>> >>>>>> *A few points to clarify* >>>>>> >>>>>> To provide a more precise timeline and fixed quote, it would be >>>>>> helpful to confirm: >>>>>> >>>>>> - Whether a direct integration with Mews is already in place or >>>>>> if setup is required from scratch >>>>>> - The payment gateways currently in use >>>>>> - Whether departmental (USALI-style) class structures have >>>>>> already been defined >>>>>> - If there is local support for VAT filings in Spain >>>>>> >>>>>> Once I have this information, I can refine the estimate and propose a >>>>>> more detailed implementation plan. >>>>>> >>>>>> Looking forward to your thoughts >>>>>> Best regards, >>>>>> Phuong Nguyen, ACCA >>>>>> >>>>>> Vào CN, 12 thg 4, 2026 vào lúc 22:43 Paul Bauer <pb@thenamkhan.com> >>>>>> đã viết: >>>>>> >>>>>>> Dear Phuong, >>>>>>> >>>>>>> I am writing to inquire if you are available for a new accounting >>>>>>> project for Donna Portals (www.thedonnaportals.com ( >>>>>>> https://www.thedonnaportals.com)). The project consists of two >>>>>>> phases: a transition to QuickBooks and subsequent ongoing bookkeeping. >>>>>>> >>>>>>> Project Overview >>>>>>> We currently use Holded and wish to migrate to QuickBooks to improve >>>>>>> structure and automation, specifically for class tracking and PMS >>>>>>> integration. The current data is clean, so no historical cleanup is >>>>>>> required. >>>>>>> >>>>>>> Scope of Work: >>>>>>> >>>>>>> 1. Migration & Setup: Replicate the current Holded chart of accounts >>>>>>> 1:1 into QuickBooks and add USALI-style classes for departmental tracking. >>>>>>> 2. Historical Data: Import 2023–2025 as monthly summarized data (no >>>>>>> transaction-level migration needed). >>>>>>> 3. 2026 Setup: Initially mirror the current structure, then >>>>>>> transition from manual monthly aggregated revenue to daily journal entries >>>>>>> via direct Mews integration. >>>>>>> 4. Integrations: Connect two bank accounts and relevant payment >>>>>>> gateways. >>>>>>> 5. Ongoing Bookkeeping: Handle approximately 400 expense >>>>>>> transactions per month, including reconciliation and class allocation. >>>>>>> >>>>>>> Key Questions: >>>>>>> >>>>>>> Before proceeding, I would like your perspective on the following: >>>>>>> >>>>>>> - Do you have the capacity to handle this migration and the ongoing >>>>>>> setup? >>>>>>> - What is your experience with QuickBooks setups of this scale and >>>>>>> app integrations? >>>>>>> - Do you have any concerns regarding using QuickBooks as the primary >>>>>>> system in Spain, particularly concerning VAT and local compliance? >>>>>>> >>>>>>> Next Steps: >>>>>>> >>>>>>> If you are interested, please let me know your initial thoughts and >>>>>>> what information you require to provide an estimate for pricing and a >>>>>>> timeline. We will move forward under the guidance of our Finance Officer. >>>>>>> >>>>>>> Best regards, >>>>>>> >>>>>>> Paul >>>>>>> >>>>>>